Privacy Policy

1. Introduction

MCS Alathur ("the School", "we", "us", or "our") operates a School Management System to manage academic, administrative, and communication activities between the school, students, parents, and staff.

This Privacy Policy explains how we collect, use, store, and protect personal information entered into this system. By using this system — whether as a staff member, teacher, parent, or administrator — you agree to the practices described in this policy.

2. Information We Collect

2.1 Student Information

2.2 Parent / Guardian Information

2.3 Staff Information

For teachers and staff, we collect: full name, employee number, email address, phone number, gender, date of birth, qualification, joining date, assigned subjects and classes, salary (for payroll), and photograph.

2.4 Usage Data

The system records login sessions, attendance marking timestamps, and fee collection records for audit and accountability purposes.

3. How We Use Your Information

4. Who Has Access to Your Data

5. Data Security

We take reasonable technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse:

6. Data Retention

7. Your Rights

As a parent, guardian, or staff member, you have the following rights regarding your personal data:

8. Parent Portal

The Parent Portal (we.mcsalathur.com/parent-login.php) allows parents and guardians to view their child's academic information in real time.

What parents can see:

• Child's attendance records (monthly calendar view)
• Homework assignments and due dates
• Fee payment records
• Examination results
• Active school notices

Multiple children:

If you have more than one child enrolled at MCS Alathur, a single parent account (email) can be linked to all children. You can switch between children using the child switcher on the portal.

9. Photos & Media

Student and teacher photographs uploaded to this system are subject to the following:

• Photos are used only for identification purposes within the school management system
• Photos appear on student profiles, ID cards, hall tickets, and printable profile reports
• Photos are not shared on social media, school websites, or with third parties without explicit consent
• Photo upload is optional — the system functions fully without a photo
• Photos can be removed at any time by the school admin on request
• Maximum file size is 1MB; only JPG, PNG, and WebP formats are accepted

10. Third-Party Services

This system uses the following third-party resources. No personal student or parent data is shared with these services:

11. Children's Privacy

MCS Alathur serves students including children under the age of 18. We take special care to protect the privacy of minors:

• Students do not have direct login access to the system — only parents and staff do
• Student data is collected only for legitimate educational and administrative purposes
• Sensitive data (Aadhaar, health information) is accessible only to authorized staff
• Health and medical notes are visible only to Admin and Principal — not to all teachers
• Student data is never used for advertising, profiling, or commercial purposes
• Parents may request deletion or correction of their child's data at any time

12. Changes to This Policy

MCS Alathur reserves the right to update this Privacy Policy from time to time to reflect changes in the system, legal requirements, or our data practices.

When we make material changes, we will:

• Update the "Last Updated" date at the top of this page
• Post a notice on the school notice board
• Notify parents through the parent portal or school communication channels

Continued use of the system after changes constitutes acceptance of the updated policy.

13. Contact Us

For any privacy-related concerns, requests to access or delete your data, or questions about this policy, please contact: